Immunization Coordinator

• Responsible for the coordination of all vaccine management activities at all CDHC locations.

• Must be fully trained on routine and emergency vaccine management policies and procedures related to vaccine shipments, storage, handling, transport, and inventory management.
• Must undergo annual training on VFC program requirements, including proper storage and handling. All training must be documented.
• Maintain knowledge of current VFC updates and inform CDHC staff.
• Manages the State Immunization database (NESIIS).
• Assess, identify, plan, develop and evaluate activities to improve immunization rates of CDHC patients.
• Develop and Maintain the Vaccine Management Plan (Routine and Emergency)

• Ensure completion of annual required training for all existing and/or new staff. This may be done utilizing the CDC on-line training “You Call the Shots”. All training must be documented.
• Oversee Vaccine Ordering (Public and Private)
• Perform physical inventory of all vaccine stock.
• Account for all doses through the reconciliation process via NESIIS for all returned, transferred, or borrowed vaccines since the last order (Every 30 days).
• Complete and submit the vaccine order based on provider profile population.
• Receive Vaccines

• Be present when vaccines are delivered and inspect and store in the vaccine storage unit.
• Ensure that acceptable temperature ranges have been maintained.
• Verify vaccine order and accept inventory into NESIIS and EHR.
• Store Vaccines

• Rotate the vaccine inventory so that vaccines with shorter expiration dates are used first.
• Ensure that there are no expired vaccines in the refrigerator or freezer.
• Keep VFC vaccine separate from private vaccine stock.
• Perform routine cleaning on vaccine storage units.
• Monitor Storage and Handling and Vaccine Administration Practices.

• Add every storage unit that holds publicly funded vaccines into NESIIS.
• Use a continuous temperature monitor (iMonnit) with a current and valid Certificate of Calibration testing to review refrigerator and freezer temperatures.
• Record Min/Max once each workday (at the start of the day) for every vaccine storage unit.
• Assure refrigerator temperatures are within acceptable range: between 35° and 46° Fahrenheit (2° and 8° Celsius.
• Maintain Freezer temperatures below 5° Fahrenheit (-15° Celsius).
• Download/Upload vaccine temperatures weekly (every Monday unless Monday is a holiday/upload on next business day).
• Take immediate action if temperatures are outside acceptable ranges and report, per VFC guidelines.
• Implement the emergency management plan, if necessary.
• Keep temperature log on each vaccine storage unit.
• Store all required documents (temperature logs, program documents, etc.) for 3 years.
• Daily review of schedules/Team Huddle Sheets to identify children due for immunizations; print out reminder sheets for staff and providers, to alert them of vaccines due.
• Send out reminder cards, make phone calls or send care messages for children who are due and or past due for immunizations; providing education on the importance of children being vaccinated.
• Maintain knowledge on current laws affecting vaccine preventable disease.
• Participate in planning and implementation of internal and external immunization events.
• Assure follow-up of findings of all VFC audits and compliance with recommendations
• Participates on internal committees related to clinical outcome measures and performance improvement
• Establish collaborative relations with external organizations dealing with improvement of vaccination rates for our community (Immunization Task Force, DCHD, etc.).
• Other duties as assigned

• Bachelor’s Degree in (Health-related field preferred) or Nursing Degree. Certified Medical Assistant, with appropriate experience, acceptable.
• 1-2 years’ experience in ambulatory health care. Pediatrics, Immunization Clinic or Public Health work preferred.
• Demonstrated mastery of critical thinking, analytics, and problem-solving skills required.
• Demonstrated ability to interact and communicate effectively with individuals at various levels both inside and outside of the organization, often in sensitive situations.
• Proficiency with Microsoft Office – particularly Excel and PowerPoint; familiarity with Electronic Practice Management (EPM) and/ or Electronic Health Record (EHR).
• Demonstrates strong interpersonal skills and excellent communication skills both written and verbal, as well as exhibiting strong organizational skills and work ethic.
• Demonstrates a professional demeanor when responding to patients/customers.
• Hearing - must be able to respond to telephone calls and face to face interactions. Near vision - to type on computer.
• Hours of Work: Monday-Friday 8:00 – 5:00. Expect to work 40 hour a week minimum.
• Travel: Some travel required.
• Exposure: The exposure characteristics described here are representative of those an employee encounters while performing the essential functions of this position. For example, while performing the essential functions of this job, the employee rarely is exposed to fumes or airborne particles and toxic or caustic chemicals. Additionally, the employee may rarely be exposed to bloodborne and other hazardous chemicals. Finally, the noise level in the work environment can is rarely quite loud. In all cases personal protective equipment will be provided to the employee in combination with adequate ventilation and other engineering controls to minimize the risk of exposure or other hazardous occurrence.
• Physical: Reasonable accommodation may be made to enable individuals with special challenges to perform these essential functions.

Charles Drew Health Center