Library Finance and Administration Assistant, School of Law
University of Virginia
Charlottesville, VA
Permanent
Full-time
1 month ago
The University of Virginia School of Law seeks a Library Finance and Administration Assistant to support the Acquisitions and Administration Departments of the Arthur J. Morris Law Library. This position will report directly to the Research & Administrative Services Librarian. Recognized as one of the top law schools in the country, the Law School takes immense pride in its commitment to excellence, service and the in-person experience for our students. The Law School is an active and vibrant community that fosters collegiality among students, faculty, and staff, and the Law Library is critical to its mission and culture. The Arthur J. Morris Law Library supports the Law School’s mission of excellence in teaching, research, and publication.The Library Finance and Administration Assistant serves a vital role in ensuring the Law Library’s success in fulfilling its mission to the Law School community. The ideal candidate will be conscientious and dedicated to getting the details right, with excellent organizational and computer skills, strong communication skills, and a knack for customer service.Responsibilities include:Analyze fund accounts, special projects, or tasks to ensure appropriate entries are made and monitor the account balances.Maintain financial records for department funds, following University and departmental policies and procedures, and maintain all documentation and records to meet audit requirements.Provide procurement and expense support, including monitoring inventory of, ordering, and organizing supplies, and preparing purchase orders and payment vouchers, and assisting Library staff with expense reimbursements.Process invoices in a timely manner in compliance with the University's prompt pay requirements.Communicate with suppliers to resolve payment questions or accounting discrepancies.Serve as a department representative in pan-institutional finance initiatives or committees; attend standing meetings and training sessions as needed.Assist with analyzing Library accounts payable workflows and methods for opportunities to reduce redundancy and employ automation tools and methods.Help with day-to-day administrative functions, including organizing library operations documentation, helping schedule meetings and events, and other duties as assigned.Required QualificationsHigh School diploma required. Ability to work independently and to prioritize and manage multiple tasks in a fast-paced and process-oriented environment.Mathematical ability.Working knowledge of and experience with spreadsheet applications.Experience with one or more of the following preferred: MS 365, WorkDay Finance, SirsiDynix/Workflows, library catalog systems (ILS).Preferred QualificationsBachelor’s degree.Two or more years of work experience in an academic library.This is a full-time University Operational and Administrative staff position with .This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.This position requires most work to be performed in person at the Law School, with the opportunity to perform a limited amount of work remotely in accordance with Law School policy.To Apply:Apply online at . Internal applicants must apply through their UVA Workday profile. Complete the application, and attach the following:Cover letterCV/ResumeNames and contact information for three professional references*** Please note that ALL REQUESTED documents MUST be uploaded in the resume submission field, and you can combine documents into one PDF. *****Applications that do not have all the required documents will not receive full consideration.***The University will perform background checks on all new hires prior to employment.Questions regarding the position should be directed to John Roper, Research & Administrative Services Librarian at . Questions regarding the application process should be directed to Marcus Rozier, Academic Recruiter at .The School of Law is located in Charlottesville, VA, a college town setting with natural beauty and significant historical relevance in the foothills of the Blue Ridge Mountains. Charlottesville is a wonderful place to live with an extraordinary quality of life, often ranked among the best places to live in the United States.For more information about UVA and the Charlottesville community please see and .The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.
