Billing Specialist
Olson Kundig
- Seattle, WA
- $53,000-74,000 per year
- Permanent
- Full-time
- Execute the monthly invoicing process in accordance with the billing cycle and as required by project contracts
- Work with project managers/AP to code consultant invoices/credit card charges/employee expense reports/petty cash receipts as necessary
- Collect invoice backup as required by contract to submit with client invoice
- Submit invoices to clients per contract schedule
- Monitor, research and resolve any billing inquiries/issues from PM’s and external clients
- Execute the accounts receivable process to maintain positive project cashflow.
- Monitor and resolve any issues with accounts receivable.
- Work with PM’s/Accounting Team to communicate effectively with clients in order to collect outstanding AR.
- Update billing terms according to contracts/amendments;
- Monitor, research and resolve any project WIP issues with project managers and accounting team.
- Respond to any inquiries from client regarding any project issues.
- Execute the project closing process including assisting project managers with closeout documents (notice of substantial completion, lien waivers, final consultant invoices, final client invoices);
- Respond to any inquiries from client regarding any final project issues; and de-activate project/phases.
- AA in Accounting or BA/BS in Accounting/Finance or equivalent work-related experience
- Minimum of 3 to 5 years of experience in billing and A/R
- Accounting experience in the A/E/C industry a plus
- Knowledge and understanding of contract structure, terms and conditions
- Experience with software billing systems; Deltek Vision system management and reporting preferred
- Proficient in Microsoft Word, Excel and Outlook
- A creative work environment and colleagues who are collaborative, creative, and challenging
- Opportunity to grow professionally
- Check our culture page to learn about life at Olson Kundig