Bookkeeper / Office Manager
Automatic Controls Equipment Systems
- Fenton, MO
- Permanent
- Full-time
- Medical, Dental, Vision Paid 100% by ACES
- Smart 529 Education
- SIMPLE IRA Plan
- PTO/Paid Holidays
- Overtime Available
- Donation Matching
- Fitness Reimbursement
- Company Vehicle Provided
- Company Phone Paid For
- Fuel Expenses Paid For
- Unlimited Training Opportunities
- Tuition Reimbursement
- Fun and Collaborative Company Culture
- Growth Potential: History of Promoting from Within
- Collecting and maintaining credit card receipts from staff
- Analyze financial information in order to identify discrepancies
- Review invoices for accuracy and completion
- Reconcile monthly credit card statement
- Enter shipping receipts and reconcile the FedEx Statement
- Assist with monitoring/adding Certificates of Insurance (ACES and subcontractors)
- Filing and maintaining project/job files
- Perform monthly/quarterly tax reports as needed
- Manage and review T&M invoices
- Review contracts for pertinent billing requirements (Invoice due date, AIA billing, certified payroll)
- Manage certified payroll tracking for subcontractors
- Assist with payroll
- Create, receive, and match up invoices for purchase orders
- Develop, communicate, and implement subcontractor purchase orders
- Processing invoices
- Billing and maintaining support agreement job files
- Communicating customer support agreements with the team
- Maintaining quarterly work in progress reports
- Initiating new project kick off
- Maintain confidentiality of all financial data
- Perform Administrative job-related duties as assigned
- Support to Project Managers and Staff as needed
- General knowledge of and experience with QuickBooks Desktop required
- Strong written and verbal communication skills
- Strong attention to detail and accuracy
- Demonstrates an ability to manage a variety of priorities while meeting deadlines
- Experience with construction contracts/purchase orders
- Understanding of preconstruction process
- Microsoft Excel knowledge required
- Competency in MS Office, databases, and accounting software
- Strong Bookkeeping Skills
- Experience in Balance Sheet Account Reconciliation
- Payroll Experience
- Proficiency with Microsoft Office Suite
- Excellent Skills with Microsoft Office
- Data Entry
- Detail Oriented
- Organized
- Timely
- Knowledge of Business Math
- Knowledge of Preconstruction Process
- High School Diploma or equivalent– minimum requirement
- General Accounting Knowledge required