Senior Administrative Assistant
AlixPartners
- Chicago, IL
- Permanent
- Full-time
- Manage complex calendaring, prepare business travel itineraries, and process expense and time reports.
- Provide back-up support for the office manager and other administrative and office services team members.
- Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes.
- Create and edit correspondence, invoices, engagement letters, and presentation materials.
- Handle sensitive and urgent information from clients, exercise judgment in responding to unique and urgent situations, as well as in managing and reporting outstanding requests.
- Strategically and effectively coordinate with both internal and external constituents.
- Balance multiple priorities by considering risk, importance, urgency, political impacts, and other linkage. Assimilate unfamiliar issues rapidly, anticipate and resolve potential problems.
- Assist in managing and responding to emails and requests in a timely fashion.
- Planning and management of technical and logistical support services to ensure seamless execution of internal and external events. Some travel is expected for event implementation.
- Perform back-up support for other admin professionals and front desk reception.
- Assist with office service tasks such as restocking supplies in kitchens, setting up and cleaning conference rooms, and other related duties as needed.
- Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities.
- High School diploma or equivalent required, college degree(s) preferred.
- Minimum of four (4) years of administrative assistance experience required; experience with a professional services firm strongly preferred.
- Exceptional written and verbal communication skills in English and the ability to interact with people at all levels.
- Excellent organizational and prioritization skills with high attention to detail and the ability to meet deadlines and respond in urgent situations.
- Exhibit sound judgment and common sense while making decisions.
- Ability to maintain composure and an executive presence under pressure in a fast-paced, constantly changing environment.
- Resourceful and can anticipate needs while proactively managing schedules.
- Ability to be discreet and handle confidential, sensitive information.
- Self-starter with exceptional customer service and interpersonal skills, demonstrating the ability to work effectively with internal and external customers at all levels.
- Ability to work well under pressure, while maintaining an executive presence, in a fast-paced, constantly changing environment, while meeting deadlines and responding to urgent situations, as required.
- Advanced proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.
- Flexibility to work overtime as needed and a willingness to work outside of normal U.S. business hours, and as unique projects/needs arise.
- Willingness to work outside of normal U.S. business hours, and as unique projects/needs arise.
- Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday.
- Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners'
- Ability to lift a minimum of 15 pounds.
- Ability to travel 10%.