Project Controls Specialist I
Harvard University
- Cambridge, MA
- Permanent
- Full-time
- Concentration in a technical field (architecture, engineering, or construction management) related to construction, project management, or the equivalent is preferred but not required.
- Fundamental understanding of project control and monitoring practices
- Knowledge of standard project management, contracting, scheduling, software.
- Established verbal and written communication skills.
- Ability to remain well organized and prioritize work, sometimes in time constrained environments.
- Proficiency with Microsoft Office products, especially Excel.
- Ability to work well in a dynamic team environment.
- Demonstrated willingness to learn.
- Demonstrated flexibility and creativity in finding mutually agreeable solutions within project constraints.
- Commitment to diversity and to serving the needs of a diverse organization.
- Helps sustain an environment that fosters teamwork, excellence, respect, accountability, and diversity.
- Bachelor's degree or equivalent work experience required
- Minimum of 3 years' relevant work experience
- Participates as a full member of HCP's professional team in the process to deliver all projects.
- Supports the HCP Project Management and Controls team in ensuring successful project delivery.
- Reviews and processes invoices and requisitions
- Reviews and processes change orders, allowances, and contingencies.
- Assist with maintaining project budgets, forecasts, and cash flows in Excel and various university systems.
- Ensures integrity of project cost data
- Ensures adherence to Contracts and University Policy
- Documents project controls procedures, systems, and file management
- Assist with project set up.
- Assists with Workforce and UBE data collection on projects.
- Assists with various HCP, Client, and University reporting needs.
- Assists with managing the invoice and requisition emails.
- Attending project and internal meetings, as necessary.
- Participates as a member of HCP's professional team and Harvard University's internal community of design and construction professionals, contributing knowledge and experience for the University's greater good.
- Perform other duties as assigned.
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.