Advanced Clerk Typist - Public Works
City of University City
- University City, MO
- Permanent
- Full-time
- Assists with the installation of new programs, systems, procedures, and methods of operation.
- Assists in the design and revision of forms;
- Screens visitors and phone calls, and makes appointments;
- Independently initiates, answers, and follows-up on correspondence and inquiries;
- Prepares and/or maintains spreadsheets, reports, presentations, databases, complex records and files essential to assigned tasks;
- Prepares and/or maintains employees personnel records and files, including time and attendance and payroll;
- Performs tasks associated with processing workers' compensation;
- Responds to routine inquiries regarding departmental procedures and policies;
- Prepares department's payroll and requisitions, tracks department's expenditures;
- Prepares Commission Packets, Posts Agenda's and Minutes;
- Performs other related work as required.
- Knowledge of the principles and practices of public administration;
- Knowledge and Skill in computer based spreadsheets, scheduling and word processing software programs, Internet and email;
- Advanced knowledge of modern office practices procedures and equipment;
- Considerable Knowledge of English, writing, spelling, editing, and grammar and proper sentence structure;
- Knowledge of bookkeeping and mathematical functions;
- Ability to maintain exceptionally courteous and customer-service oriented performance;
- Special ability to work as a team member, and to foster a team-work environment;
- Ability to regularly handle confidential and sensitive information;
- Ability to quickly exhibit understanding of City and Departmental programs, policies and operations;
- Ability to make work decisions, and exercise initiative and judgment in carrying out work assignments;
- Ability to prepare and maintain departmental records of considerable complexity and to prepare reports/forms from such records;
- Ability to communicate effectively, and establish and maintain effective working relationships with other employees and the public;
- Ability to balance and prioritize simultaneous calls and complex work assignments, and manage multiple tasks with accuracy and efficiency;
- Ability to be accurate and precise in written and verbal communications;
- Possess an eye for details and excellent organizational skills;
- Ability to cope with frequent interruptions and adapt to current needs in a fast-paced environment;
- Ability to quickly and accurately follow complex oral and written instructions;
- Ability to write, edit and create memos, correspondence, letters, and reports independently and from instructions;
- Sense of creativity, initiative, and desire to consistently exceed requirements and expectations.
- One year progressively responsible office/clerical experience and graduation from high school supplemented by secretarial/computer courses; ability to type at least 55-65 wpm.
- Demonstrated proficiency with MICROSOFT Word, Excel, Publisher, Outlook, Access and PowerPoint and ability to learn others.
- Familiarity with New World Financial Software and MyGov/SmartGov Software.
- Sitting, talking, hearing, walking, reaching, stooping, bending
- Concentrated mental and visual attention with normal hand-eye coordination required
- Clarity of vision at 20 inches-corrected or uncorrected
- Occasional moving of items up to 25lbs