Assistant Director- Transforma
Harvard University
- Boston, MA
- Permanent
- Full-time
- Strong sponsored research skills and a proven ability to lead and manage an array of projects
- Familiarity with federal Uniform Guidance, FAR, typical Other Transaction Authority (OTA)Agreement issues and terms, and current issues in research administration
- Adaptability, planning, flexibility, judgment, and the ability to meet varying needs and demands of a complex community that includes a wide variety of scientific disciplines, faculty, staff, programs, projects, and sponsors
- Demonstrated ability to work both collaboratively and independently in the management of multiple projects in a fast-paced environment
- Excellent written, presentation, and verbal communication skills
- Strong computer skills such as proficiency with Microsoft Office and desktop applications required
- Bachelor's degree or equivalent work experience required
- Minimum of 7 years' relevant work experience
- Advanced knowledge of sponsored research regulations
- Act as subject matter expert responsible for the management of proposals and awards from high-risk, high-reward agencies such as Advanced Research Projects Agency for Health (ARPA-H), Defense Advanced Research Projects Agency (DARPA)
- In collaboration with the portfolio manager, compiles all required documentation and reviews materials to ensure the submission is accurate and compliant by interpreting sponsor guidelines and University policies to identify risk, mitigate submission errors, and meet sponsor and HU submission standards and deadlines. They will consult with OSP staff, faculty, and Harvard compliance offices to resolve any project-based approvals as needed.
- Lead the negotiation efforts for these Transformational Awards, including preparing revised Cost Proposals, drafting of Schedule of Milestones and Payments, and oversight of necessary approvals, including IACUC, IRB, etc.
- Provide training opportunities and support for the Sponsored Team, Faculty and ATTs on complex proposals.
- Manage a small, but complex portfolio of Faculty, including working closely with senior staff scientists, researchers and faculty to develop sponsored proposals in line with Institute and Platform missions and providing post-award management, which may include providing data for presentations to the Board of Directors and its committees.
- General Activities: Prepare Principal Investigator rights requests and advise on issues related to research administration.; Coordinate other research related agreements and documents (unfunded research collaboration agreements, data security reviews, billing agreements, etc.); Participate in sponsor-driven technical meetings and present financial data, along with assuming other special projects to support the Sponsored Team and Wyss community: Demonstrate a commitment to diversity, inclusion and cultural awareness through actions, interactions and communications with others.
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.