Buyer II
The Collaborative for Higher Education Shared Services
- Farmington, NM
- $53,000-55,494 per year
- Training
- Full-time
- Interprets and applies the New Mexico Procurement Code, the Uniform Commercial Code, and federal acquisition regulations and educates others as to their appropriate application.
- Processes purchases; enters requisitions, issues purchase orders, and monitors delivery and shipping dates.
- Monitor supplier/supplier performance to PO commitments and communicate internally.
- Establish and maintain professional, cooperative, and productive working relationships with suppliers and college departments and staff.
- Maintain purchasing Standard Operating Procedures (SOP) for internal and external customers; improve processes as needed to remain current in technology and industry trends.
- Drafts and solicits complex quotes, bids and requests for proposals; reviews, analyzes, evaluates and tabulates responses received; analyzes solicitation responses and ensures compliance with all required terms and conditions, contractual provisions, and clauses; selects and/or recommends suppliers.
- Reviews and posts requests for sole source and emergency procurement, recommending specification edits and eliminate barriers that limit or reduce competition.
- Verifies procurement compliance with all state and federal requirements.
- Maintains knowledge of College/State statutes and federal procurement laws.
- Consults with Risk Management to establish insurance requirements for solicitations on an as needed basis.
- Reviews complex technical specifications and uses departmental requirements to determine and recommend the best procurement methods.
- Reviews purchasing requests and researches existing contracts and cooperative agreements for proper application.
- Prepares supplemental agreements, contract modifications and change orders.
- Provides guidance to college employees in purchasing procedures; assists in preparing bid specifications and scope of work.
- Conducts product research and schedules demonstrations for testing to determine the technical specifications suitable to meet the using department needs and/or identify alternative sources of supply.
- Works with suppliers and college employees throughout the procurement process; resolves bid irregularities, performs price and cost analysis, negotiates terms and conditions.
- Administers high value complex construction contracts, supply bids, and RFPs.
- Works with suppliers, business office, and other departments to facilitate purchasing processes and resolve issues related to purchases, invoicing and delivery.
- Provides procurement related training as needed.
- Provides guidance and assistance to other buyer, attend meetings and functions as directed or in absence of supervisor.
- Presides over and facilitates meetings and conferences, including pre-construction, pre-bid and pre-proposal conferences.
- Reports on overall purchasing activity as required.
- Performs related duties.
- Knowledge of the state procurement code (NMSA and NMAC)
- Knowledge of federal purchasing regulations.
- Knowledge of competitive bidding procedures (Biddingo).
- Knowledge and skill in AIA Documents.
- Knowledge and skill in Public Works.
- Knowledge of contract administration.
- Knowledge of college policies and procedures.
- Knowledge of computers and job-related software programs.
- Skill in organization and project management.
- Skill in decision making and problem solving.
- Skill in interpersonal relations and in dealing with the public.
- Skill in oral and written communication.
- Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.
- Ability to be bonded.
- Innovation
- Collaboration
- Accountability
- Respect
- Excellence
- Cover Letter (Required)
- Curriculum Vitae (CV) or Resume (Required)
- Unofficial transcripts (Optional)
- List of 3 Supervisor References. (Required)
- Letters of Recommendation (Optional)