Executive Administrative Assistant
Peer Assistance Services Inc
- Denver, CO
- $56,500-60,000 per year
- Permanent
- Full-time
- Provides administrative support to the Executive Management team by:
- Managing calendars, coordinating meetings, preparing agendas, meeting minutes, and follow up, composing and editing written correspondence and documents.
- Coordinating conference registration, travel, and accommodation arrangements.
- Maintaining physical and electronic filing systems.
- Assisting with presentation preparation including development of PowerPoint slides and gathering exhibit materials.
- Conducting research as requested, e.g., journals, legislation, and current events.
- Composing, proofreading, and formatting correspondence and/or other documents.
- Providing administrative support for Board of Director Meetings.
- Maintaining confidential and sensitive information.
- Assisting with the preparation/standardization of various documents/templates, e.g., forms, reports, spreadsheets, and memos.
- Serves as the initial contact to the organization, answering and directing phone calls.
- Coordinates with the staff bookkeeper to ensure the availability of office supplies and equipment, including furniture; arranges for repairs, troubleshoots, and reports issues when needed.
- Responsible for arranging internal office moves.
- Plans and monitors other special projects and events as needed.
- Regularly communicates with the Grand Junction office staff.
- Assist with agency website maintenance.
- Organize in-person meetings for staff, board, or external parties, including room/AV set up/clean up, catering, and material preparation.
- Retrieves daily office mail in collaboration with the staff bookkeeper.
- Additional facilities duties as assigned or discovered.
- Exceptional interpersonal and communication skills.
- Demonstrates critical thinking, organizational, and problem-solving skills.
- Uses tact and diplomacy when handling incoming and outgoing telephone calls and electronic mail.
- Excellent ability to establish priorities, coordinate work activities, and meet deadlines in a fast-paced dynamic virtual and in-person work environment with accuracy and attention to detail.
- Resourceful and able to find creative solutions, thinking beyond current systems and approaches toward continual improvement.
- Ability to work effectively as part of a team and independently with minimal supervision.
- Advanced skills in MS Office, Google Suite, Zoom Meetings and Webinars.
- Employees must provide proof of full vaccination status. Covid-19 Vaccination for recent variants is recommended by PAS.
- Medical (United HealthCare), Dental, and Vision.
- Employer paid Life and Disability Insurance
- Robust Employee Assistance Program
- Retirement plan option - 403(b)(7) for eligible employees
- Generous PTO
- Professional Development