Senior Project Manager, Pre-Con
Suffolk Construction
- Baltimore, MD
- Permanent
- Full-time
- Budget Updates:
- Produce thorough forecast of Cost-to-Complete which drills down to identify potential exposures
- Coordinate the use of Oracle with Expedition to readily identify exposures
- Require the project team to track costs of field directives and back charges for forecasting purposes
- Create detailed analysis of line-item exposures, particularly unit price contracts
- Follow the Forecasting Calendar for on-time completion of forecasts
- Teach the Standard Operating Procedures for budget updating to others
- Change Order Management:
- Require the project team to fully utilize Expedition to track all Proposed Change Order (PCO) items including in-scope and out-of-scope
- Provide the Owner with up-to-date status reports relating to Changes
- Require the project team to produce a monthly Owner Change Order (OCO) to prevent aging of PCO issues which further allows for timely closure of Changes with Subcontractors
- Work to recover all legitimate GC costs relating to Owner Changes
- Track the status of all Contract Allowances in Expedition and submits Change Order Requests (COR) when an over-run is likely
- Require the project team to track all field directives and back charges in Expedition for timely processing on a monthly basis, i.e. composite clean-up, hoisting time, etc.
- Project Close Out:
- Establish an effective Close-out Plan early in the project which includes the early collection, review, and packaging of Contract close-out documents
- Implement the use of the Noncompliance Reporting System
- Require the team to utilize the Work list System to organize and manage the completion of phases of the work
- Utilize the Completion-Compliance-Quality Form (CCQ) process for close-out
- Teach close out process to other SCCI employees
- Owner/Sub Requisition Process:
- Require the project team to have the completed pay requisitions approved by the Owner no later than the 1st of each month
- Produce an effective Schedule of Values
- Establish a regimented process for the collection of payments no later than 30 days and subsequent efficient system for the payment to Subcontractors
- Review the Hold Reports before payment is due to allow for timely handling of deficiency issues and payment to Subcontractors/Vendors
- Cash Management:
- Consistently manage the cash flow of the Project to maintain a fiscally responsible position for SCCI
- Produce an effective Schedule of Values which supports a strong cash flow position
- Review each Subcontractors initial Schedule of Values to prevent overpayment
- Review Sub/Vendor requisitions to prevent payment of unsigned or unfunded Change Orders
- Produce and update the cash model for the Owner to prevent surprises
- Produce an accurate percent complete projection to support the SCCI financial management process
- Meeting Management:
- Establishes a meeting regiment for the Project Team which provides for effective communication and problem solving
- Follow the SOP for focused meetings such as PM/PE, OAC's, subcontractor meetings, coordination meetings, Precon Sessions, etc.
- Manage all meetings by agenda and work to time limits
- Contract Logs:
- Require the Project Team to assemble and maintain the Project Logs (Cash Management, Change Management, Noncompliance, Buy-Schedule, Contracts, Procurement, Submittals, RFI's, Safety, Hold Reports, Construction Schedule, Work lists) and periodically review for accuracy
- Conduct focus meetings once per month to review the maintenance of those logs and drills down to identify potential exposures and issues
- Subcontractor Relationships:
- Establish a "Firm but Fair" approach to building relationships with Subcontractors
- Promote an environment of organization and professionalism with Subcontractors
- Address issues immediately with a non-performing Subcontractor to protect SCCI from resulting delay and potential impact
- Exhibit B Purchasing Process:
- Work with the Project Team, including Superintendents and Estimators, to consistently produce clear, thorough, and accurate Scopes of Work based on drilled down review of documents
- Organize and administer a well-planned purchasing process to prevent the "Just in time" purchase of materials
- Understand the priority of timely buy-out and gather the resources to meet the buy schedule
- Schedule Management:
- Provide leadership with the Superintendent to produce a clear, thorough, and accurate baseline Contract Schedule which rarely requires changes to the original logic
- Track events, impacts, and changes in the schedule to allow for the management and prevention of delays
- Lead the Project Team to focus on critical path matters to prevent non-excusable delays
- Manage and distribute organized and efficient Monthly Updating Process in accordance with the SCCI SOP
- Provide the Owner with written monthly updates of the Contract Schedule in accordance with the requirements of the Contract
- Take decisive action with subcontractors that are impacting the schedule
- Produce buy-out and procurement schedule and assist with writing monthly schedule narrative in conjunction with the Scheduling team
- Risk Management:
- Complete the buy-out process in a manner which permits the timely flow of work, prevents budget issues, contract executions, bonds, insurance, etc.
- Write timely notices to Owner and Subcontractors
- Secure CCD authorizations before proceeding with Changes
- Take immediate action when a non-performing Subcontractor is likely to cause impact to the Project
- Work to complete the submittal and coordination process no later than 180 days
- Teaches a risk management regiment to others on the project team
- Owner Relationship:
- Work to establish a trusting and professional relationship with the Owner
- Focus on keeping the Owner well informed of important matters to prevent surprises
- Work to secure a strong letter of recommendation from the Owner for SCCI
- Quality Management:
- Provide leadership in the utilization of the Quality Management Program on the project, which outlines quality expectations
- Participate with the project team to institute the use of First Delivery and Quality Benchmark Inspections as the work progresses
- Implement the use of the Nonconformance Reporting System to track and manage deficiencies in the work
- Require the use of mock-ups to establish the quality expectations as defined in the Quality Management Program
- Team Leadership:
- Strive to create synergy and a teamwork atmosphere on the project
- Lead by example by establishing the work ethic guidelines for the entire team and therefore establishes the boundaries and expectations
- Organize periodic team events and training sessions to advance the SCCI strategy of "Train & Develop Our People
- Act immediately when personal conflicts emerge among the team
- Mentoring/Training:
- Oversee career and educational development of team personnel
- Require the adherence of standard operation procedures and actively teach each process
- Bachelor’s degree in applicable discipline and a minimum of 10 years of experience relative to project size and scope
- Excellent business judgment demonstrated by consistently achieving profitability objectives and strong project close-outs with client and subcontractor relationships in good standing
- Excellent organizational skills and attention to detail evidenced by a strong command of all applicable contract and legal provisions
- Ability to consistently analyze and execute financial trade-offs which frequently involve dealing with incomplete data and ambiguity
- Ability to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relations
- Possess judgment to know when to appropriately escalate issues up the chain of command
- The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems
- A strong sense of urgency and initiative. Able to quickly study and react to complex issues
- Excellent problem-solving skills and the ability to confidently and decisively take action
- Team leader with excellent diplomatic and communication skills, able to handle and resolve conflicts effectively in a firm but fair manner
- Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring