Functional Supp Spec II

• Support VP/GM in administration duties of Jacksonville Ship Repair on a daily basis; manage front office to operate smoothly, and provide assistance as required to VP/GM's Direct Reports when required.
• Review documents submitted for VP/GM's approval for accuracy and necessary attachments as required.
• Manage VP/GM's calendar: daily, weekly, monthly.
• Coordinate meetings with Direct Reports and other staff as required, with Ship Repair Corporate Staff, representatives of other BAE Systems entities, senior military officers, Congressmen/ government officials and other customers as required.
• Schedule/coordinate logistics/visits with senior military officers, Congressmen, senior managers of customer companies, and representatives of other BAE Systems entities on behalf of the VP/GM. Ensure that meeting locations are adequate, that requirements for meeting attendees are met, including resources (computers, telephones, etc.) meals/refreshments as required, that all visitors have the necessary personal protective equipment when touring the yard, and that all Export Control requirements for visiting Foreign Nationals are met.
• Coordinate and schedule business travel arrangements in an efficient and cost-effective manner for the VP/GM and his Direct Reports and/or their staff as required. Submit VP/GM's expense reports in a timely manner. Verify that expense reports submitted by Direct Reports or their staff members are complete and accurate prior to approval by the VP/GM.
• Management of incoming/outgoing correspondence and telephone calls. Follow up with appropriate action as required.
• Assist VP/GM in various board memberships and involvement in community-related activities as required.
• Receive, sort, and distribute all incoming US Postal Service mail.
• Act as Building Manager and coordinate with Facilities Manager on all matters related to building issues and/or discrepancies.
• Serve as point of contact for arranging retirement functions with HR.
• Act as Office Manager. Maintain an inventory of on-hand office supplies, water, coffee supplies, etc., order business cards, and ensure supplies are maintained in the EOC for Emergent Weather planning.
• Manage Purchase Card used to purchase food for lunches, guests, presentations, bereavement flowers, etc.
• Coordinate monthly recognition events to include, but not limited to, seasonal employee luncheons (spring, Thanksgiving, Christmas), Military Appreciation Month, Pride Month, etc.

• Strong Microsoft Office skills to include Word, Excel, PowerPoint, Outlook, SharePoint, etc.
• Timeliness, accuracy, attention to detail, and efficiency are required to assist the VP/GM in the daily performance duties.
• Experience managing travel and expenses.
• Professionalism, tact, and confidentiality.
• Excellent work ethic and integrity
• Experience preparing presentations and reports.
• Exhibit sound interpersonal skills involving interfacing, coordinating, and negotiating with company personnel, customers, and suppliers.
• Must be able to obtain Defense Biometric Identification (DBIDS) credentials for access to Navy installations.

• Customer service experience.
• Experience working for manufacturing/construction companies.

BAE Systems