Administrative / Executive Assistant
Contractors Sales
- Albany, NY
- $48,000-52,000 per year
- Permanent
- Full-time
- Answer, screen and transfer incoming calls to the proper personnel
- Welcoming customers and visitors to the facility
- Typing contracts and forms
- Obtaining customer insurance certificate and tracking contracts for customer signature
- Preparing purchase orders and invoices
- Receiving & distributing incoming mail
- Envelope, affix postage and deliver outgoing mail
- Filing customer invoices, customer statements, correspondence, vendor invoices, purchase orders, machine sales to customers, returned contracts, insurance certificates and UCC filings
- Collecting and maintaining current insurance certificates for rental customers and equipment haulers
- Ordering and maintaining office supplies
- Following up with past dues accounts for collection
- Provide support to Accounts Payable and Receivable Departments, as requested
- Provide support to executive management, as requested
- Entering vendor invoices
- Posting checks received
- Review vendor statements (monthly)
- Submit advertising invoices to vendors for reimbursement (monthly)
- Pull vendor invoices for check run (weekly)
- Monitor parts return credits and warranty credits from vendors
- Process trade reference for new customer accounts
- And any other duties, as requested by management
- Team player with a positive attitude
- Must be proficient in Microsoft Word & Excel
- Personable and outgoing
- Strong communication skills
- Self-starter who also takes direction well
- Accounting/bookkeeping experience is a plus