Assistant Director (0547U)
University of California
- Berkeley, CA
- $105,500-145,000 per year
- Permanent
- Part-time
- Provides interpretation of campus academic and fiscal policies to Chair and faculty.
- Serves as liaison to the College of Letters and Science, Berkeley International Office, and Berkeley Regional Services (BEST) unit.
- Develops and implements department procedures to ensure compliance with relevant campus policies.
- Consults with Chair on academic senate and non-senate personnel cases including appointments, merits, promotions, awards, and leaves.
- As the Department's most senior staff member, has oversight and responsibility for completion of all administrative services which typically includes all or most of the following functions: IT, facilities, student services, internal contracts and grants, budgetary financial management, recharge administration and/or human resources.
- Conducts short- and long-range planning and analysis for administrative services and support operations to determine resource allocations.
- Develops business processes and procedures to attain unit financial goals and to protect department assets.
- Overseas all fiscal matters in the department including planning the annual budget and managing all operational, instructional, and internal research budgets; permanent and temporary academic and staff salaries, Summer Sessions and other discretionary budgets, endowment funds, internal grants and gifts; authorizes expenditures.
- Staff personnel: Supervises professional academic support staff and additional staff as added/needed.
- Hires, trains, establishes goals & objectives, develops, coaches, evaluates performance, and recommends salary actions; takes disciplinary action when necessary.
- Promotes professionalism, performance management, and career development.
- Organizes the overall work of the unit; identifies and evaluates priorities; delegates or reallocates general responsibilities and specific tasks; establishes or revises operating procedures.
- Meets regularly with staff, keeps them informed of changes, policies, and procedures both in the department and across the campus.
- Provides counsel and support to the Chair.
- Assists various department committees and groups (Molecular and Cell, Circuits and Systems Behavior, Cognition, Computation research areas).
- Oversees curriculum planning and scheduling for adherence to budget, teaching loads, and available instructors.
- Communicates department, college, campus, and system-wide information, policies, and procedures to the department.
- Assigns, oversees and ensures completion of special projects, the coordination of unit programs (lectures, workshops, and conferences), oversees annual events (Fall orientation meeting, Neuroscience department retreat, department picnic etc.).
- Coordinates fundraising and outreach (i.e., Big Give, end-of year) through communications (email, website, Facebook), email appeals, and acknowledgements.
- Represents the department affairs to the institution community.
- Training and other duties as required.
- Broad knowledge of and/or can quickly learn the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.
- Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
- Skills in organization and customer service to effectively manage multiple important priorities.
- Proven ability to organize department work functions in an efficient and effective manner.
- Broad knowledge of and/or can quickly learn common organization-specific and other computer application programs.
- Skills to work collaboratively with other locations.
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
- Demonstrated management and conflict resolution skills to effectively lead and motivate others.
- Bachelor's degree in related area and/or equivalent experience/training.
- To apply, please submit your resume and cover letter.
- This is not a visa opportunity.
- This position is eligible for up to 40% remote work.