PROJECT PLANNING OFFICER

• Monitor contractor's daily evaluation of services renderings for compliance with the contract and RFP Technical Provisions; manage key performance indicators (KPIs) against established industry targets;
• Monitor the system schedule reports for on-time performance, contract compliance and industry standards;
• Perform schedule reviews to establish root cause of missed trips, missed on-time performance and other contractor metrics;
• Review and ensure that monthly invoicing is complete and accurate within the timeline;
• Develop tracking mechanisms to monitor contract delivery, compliance, performance;
• Develop QA tools and initiatives for root cause analysis, corrective action plans, and other tools to ensure contract compliance;
• Oversee the maintenance of all system compensation metrics and logs;
• Process / distribute / review project documents, performance reports and correspondence to the project team for review and remedial action;
• Identify and track all potential liquidated damages, incentives and identify root causes;
• Develop mitigation reports for all liquidated damages assessed, considered or threatened;
• Work with the Operations Team to identify root causes that are repetitive for mitigation;
• Prepare contractor's monthly liquidated damage assessments, pay adjustments or deductions against contract payment provisions for root cause;
• Participate in invoice review;
• Serialize, format, edit, and review official project correspondence for management approval, signature, and transmittal;
• Assist with document control oversight and perform document control when needed;
• Maintain an organized system of paper and electronic documents
• Setup and maintain contract compliance files
• Participate in weekly performance and coordination meetings;
• Coordinates work performed by outside vendors with Contractor staff to oversees the efficient repair schedules; reviews repair cost estimates and maintenances repair for vehicles etc.…
• Helps to ensure that the facility maintenance equipment's is maintained and operating efficiently
• Ensures that the Facility is clean, all equipment properly working
• Review and/or develop and implement safety policies and procedures for the facility; maintains a safe working environment

• Proficient in using Microsoft Office products including Outlook, Word, Excel and PowerPoint, along with the initiative to quickly adapt to new technology and effectively acquire new skills.
• Strong organizational skills and attention to detail with the ability to balance conflicting priorities.
• Analytical skills and ability to effectively interpret and anticipate needs proactively by taking action and seeking clarification when needed.
• Maintain a friendly, positive demeanor despite rapidly changing demands and shifting priorities. Ability to display a high degree of discretion and maintain confidentiality.
• Strong communication skills including active listening and ability to produce well thought-out, business appropriate correspondence. Outstanding abilities to communicate in person, in writing and over the phone.
• Act as a team-player providing back-up support for co-workers and actively supporting group goals.
• Exhibit sound judgment and the ability work effectively without constant or direct supervision or guidance.

• The Equivalent to a Bachelor's degree from an accredited college or university with major course work in finance, business administration, or a related field with five or more years increasingly responsible administrative support experience.

City of Jackson, MS