Medical Records Specialist II - Onsite
Ciox Health
- Trenton, NJ
- Permanent
- Full-time
- Opportunity to work a full-time schedule. Monday – Friday 8:00am-4:30pm (Hamilton, New Jersey 08619)
- Receive full benefits including medical, dental, vision, 401K, tuition reimbursement
- Paid time off (including major holidays)
- Virtual and in-person training
- Opportunity for growth within the company
- Preferred understanding of HIPAA requirements for releasing medical records and
- Handling inbound and outbound calls, email, fax and other administrative tasks
- Assisting walk up patients and/or clients
- Great customer service skills
- Administrative/clerical experience
- Previous experience working in a medical office environment (preferred, not required)
- Willingness to learn and grow within Datavant
- Receive and process requests for patient health information in accordance with Company and Facility policies and procedures.
- Maintain confidentiality and security with all privileged information.
- Maintain working knowledge of Company and facility software.
- Adhere to the Company's and Customer facilities Code of Conduct and policies.
- Inform manager of work, site difficulties, and/or fluctuating volumes.
- Assist with additional work duties or responsibilities as evident or required.
- Consistent application of medical privacy regulations to guard against unauthorized disclosure.
- Responsible for managing patient health records.
- Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.
- Prepares new patient charts, gathering documents and information from paper sources and/or electronic health record.
- Ensures medical records are assembled in standard order and are accurate and complete.
- Creates digital images of paperwork to be stored in the electronic medical record.
- Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.
- Answering of inbound/outbound calls.
- May assist with patient walk-ins.
- May assist with administrative duties such as handling faxes, opening mail, and data entry.
- May schedules pick-ups.
- Assist with training associates in the HIS I position.
- Generates reports for manager or facility as directed.
- Must exceed level 1 productivity expectations as outlined at specific site.
- Participates in project teams and committees to advance operational strategies and initiatives as needed.
- Acts in a lead role with staff regarding general questions and assists with new hire training and developmental training.
- Other duties as assigned.
- High School Diploma or GED.
- Must be 18 years of age or older.
- Ability to commute between locations as needed.
- Able to work overtime during peak seasons when required.
- 1-year Health Information related experience.
- Meets and/or exceeds Company's Productivity Standards
- Basic computer proficiency.
- Comfortable utilizing phones, fax machine, printers, and other general office equipment on a regular basis.
- Professional verbal and written communication skills in the English language.
- Detail and quality oriented as it relates to accurate and compliant information for medical records.
- Strong data entry skills.
- Must be able to work with minimum supervision responding to changing priorities and role needs.
- Ability to organize and manage multiple tasks.
- Able to respond to requests in a fast-paced environment.
- Previous production/metric-based work experience.
- In-person customer service experience.
- Ability to build relationships with on-site clients and customers.
- Comfortable bringing new ideas, process improvement suggestions, and feedback to internal stakeholders.