Senior Grant Administrator
Mass General Brigham
- Boston, MA
- Permanent
- Full-time
- Assists with grant proposal preparation as assigned. Prepares detailed budgets and justifications and gathers documents from all personnel included in the proposal.
- Creates Insight record and performs data entry of grant application materials into sponsor forms according to funding agency guidelines.
- Prepares/updates biographical sketch, and other support according to the format required by the funding agency.
- Performs literature searches and helps to maintain an accurate PI Bibliography.
- Assists laboratory manager with preparation of correspondence, mailing, and overnight delivery as needed.
- Assist with preparing and organizing materials for presentations at national meetings.
- Attends MGB Research Administration training as appropriate.
- Develops and implements departmental research policies, procedures, and systems to improve research operations and maximize efficiency.
- Reviews financial statements and recommends strategies for financial integrity; works with Sr. Admin Manager and PIs to prevent, identify and resolve projected overruns, deficits or surpluses in a timely manner.
- Assists with space-related projects with MGH Research Space Management and assigned analysts, including the identification and acquisition of funding.
- Knowledgeable in all aspects of federal and institutional compliance as it pertains to research. Handles sensitive and confidential matters discreetly to ensure guidelines are followed by staff.
- Assists and orients incoming new (and returning) employees, temps, and non-employees to the upon arrival.
- Assist the Department Project Manager with posting and approving positions; distribute resumes and schedule interviews as needed. Manages job descriptions and performs equity analyses.
- Act as departmental liaison and primary point of contact to GPS office for Professionals and Students for all research staff. Assists with visas for foreign national research staff. Maintains a general working knowledge of visa categories and types.
- Coordinates the credentialing for incoming Research Fellows with the department’s credentialing coordinator.
- On a need basis, the Senior Grant Administrator could be assigned to work directly on special projects for the Vice Chair of Research.
- PC and Mac competency
- Must maintain confidentiality at all times
- Knowledge of spreadsheet and database systems
- Excellent typing and word processing skills
- Ability to work independently
- Ability to prioritize work
- Excellent customer service and interpersonal skills