Contracts Administrator III
Fluor
- Aiken, SC
- Permanent
- Full-time
- Participate in the pre-qualification of bidders (including capabilities, capacities, and financial studies), monitor and track contractors' compliance to Fluor's Health, Safety and Environmental (HSE), Quality and Finance procedures currently in place
- Establish and maintain contract files in accordance with Fluor's practice
- Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
- Coordinate the timely issuance, distribution, or response of information, invoices, and correspondence
- Use reference systems to record and maintain project contract data
- Other duties as assigned
- Accredited four (4) year degree or global equivalent in applicable field of study and four (4) years of work-related experience or a combination of education and directly related experience equal to eight(8) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
- Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
- Job related technical knowledge necessary to complete the job
- Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
- Ability to attend to detail and work in a time-conscious and time-effective manner
- Accredited degree or global equivalent in Business, Construction Management, or Law or equivalent experience required
- Understand technical terminology and developments
- Apply technical skills or procedures
- Apply oral and written communication skills
- Apply administrative and organizational skills
- Some basic knowledge of contract types and terms
- Understand and implement practices and procedures
- Generate and consider alternatives
- Experience in contract management, subcontract administration, and/or procurement experience supporting engineering and construction projects
- Experience developing negotiating contract terms and conditions specifically for contracts related to services, construction, engineering, materials and equipment installation
- Strong understanding of contracting principles and legal terms and conditions
- Broad understanding of the construction industry and contract language associated engineering, procurement, fabrication, and construction/construction management (EPFC/CM)
- Experience with administering the request for proposal (RFP) process for contractors on heavy industrial construction projects
- Intermediate computer and software skills to include the use of word processing and email as well as the intermediate use of spreadsheets and electronic presentations
- Good oral and written communication skills
- Ability to attend to detail and work in a time-conscious and time-effective manner
- Self-motivated professional
- Good organizational skills
- Ability to multi-task and prioritize to achieve project goals
- U.S. Citizenship required
- Participate in project functional audits
- Develop agendas and participate in project kick-off and alignment meetings
- Prepare Project Contract Procedures
- Develop standard contract templates for a project
- Coordinate the timely issue/distribution/response of documents to the Contractor
- Coordinate/maintain control of Site Instructions
- Participate in the negotiation of contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client)
- Participate in internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents
- Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client
- Perform contract management post-award activities through evaluating and status contractors' productivity, schedule adherence, contract change management, invoicing and claims avoidance
- Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations
- Interface with all levels of the project team - and be able to represent and interface with all levels of internal and/or external management and corporate organization persons
- Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices and supporting documents in a timely manner
- Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals
- Contribute to and promote the use of Fluor's knowledge management portals and communities
- Maintain a working knowledge of the Company's Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Fluor University® training and Contract Management Framework