Payroll Manager
Sanmina
- Huntsville, AL
- Permanent
- Full-time
- Balancing of all payrolls to ensure accuracy prior to submitting.
- Setups for New Plant/Dept/Location combinations, assigning Locations to Timekeeper Access, Holiday setups in Vantage Time based on company guidelines.
- Assist with plant uploads (employee hours) Vantage Time.
- Research and work closely with ADP to resolve system issues.
- Prepare and provide reports for internal and external audits. Provide documentation upon request.
- Scheduling and running AIS reports for Oracle Team.
- Approve and release W2's once reviewed.
- Management of staff - 6 FT Personnel.
- Initiating & overseeing new projects with appropriate teams within Sanmina/ADP when requested.
- Schedule and process bi-weekly/off cycle payrolls for multiple US legal entities.
- Perform preliminary validation prior to submitting
- Utilize ADP to process payroll and work with ADP to resolve any issues.
- Manage ADP Smart Compliance; upload garnishments, levies, child support, tax documents, etc.
- Ensure tax compliance for federal, state, local taxes, including setting up new payroll tax accounts with appropriate governmental departments.
- Prepare and process amendments as needed.
- Assist Employees with MyADP password resets.
- Assist with plant uploads (employee hours) via spreadsheets to Vantage.
- Retrieve & Import employee data files from Oracle and trouble shoot errors and resolve.
- Processing stock transaction data for W2 purposes.
- Respond to complex questions from employees and management regarding payroll matters.
- Provide guidance to other payroll personnel and assist with training.
- Work closely with Human Resources and Timekeepers to ensure accurate employee data.
- Work closely with GL Accountants to determine and resolve reconciling items.
- Process adjustments when required such as over and short pays and changes with pay deductions.
- Research and issue W2c's when required.
- Create, run and reconcile ADP reports on a bi-weekly basis for various departments, prepare other ad-hoc reports as requested
- Responsible for year-end processes which includes, but not limited to: Prepare spreadsheets for payroll uploads such as gift cards, adjustments, medical contributions. Schedule and process accrual resets, review W2s for accuracy.
- Research all state and federal laws to ensure compliance and implement any required changes as needed.
- Maintain confidentiality of all employee and company data.
- Assist with review of Payroll procedures and work instructions.
- Apply all policies and procedures consistently during payroll processing.
- Assist with system validations and/or testing when system modifications/upgrades occur.
- Notify Payroll Manager when issues need to be escalated that remains unresolved.
- Other duties as assigned.
- Extensive knowledge of the payroll function including preparation, balancing, internal controls, payroll taxes and employee benefits.
- Ability to work in a fast-paced environment. Utilizing strong organizational skills in order to prioritize multiple tasks to meet all deadlines.
- Excellent written and verbal communication skills as job will require communications with all levels of the employee base.
- Strong analytical and problem-solving skills with a high level of attention to detail and accuracy.
- Strong leadership skills.
- Advanced level skills with Excel and other Microsoft Suite related software.
- Proficient with payroll software.
- Bachelor's degree in Accounting, Business Administration, Human Resources or related field a plus, but not required.
- 5+ years of US multi-state payroll experience.
- Experience with ADP required, ADP Vantage experience a plus.