Job TitleAdministrative AssistantLocationCarmel, INJob DescriptionAre you organized, detail-oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa Community Association Services of Indiana as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.What We Offer?Associa offers a competitive benefits package to our full-time employees, including medical, dental, and vision insurance, a 401k, disability insurance, support with wellness and development initiatives, and more. We have been designated a Great Place to Work for six consecutive years, and many of our locations are awarded Best and Brightest.How Our Employees Make an Impact:Our Administrative Assistants are the heart of our property management operations, making a significant impact through:
Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.
Requirements
Assisting walk-in clients in the lobby.
Handle all incoming mail and packages and distribute them to the correct department.
Document & handle client-returned mail through the mail process.
Process all incoming invoices.
Prepare notices, letters, and correspondence for the community manager to review and sign.
Prepare mailings, including printing and applying mailing postage to notices, letters, and correspondence.
Respond to incoming phone calls, voice mail messages, and e-mails.
Use company software to assign and follow up on tasks.
Maintain various office files and provide general office filing support.
Processes print jobs, scanning and faxing as needed.
Other duties assigned.
Company DescriptionWith more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit .
