Administrative Assistant II - Housing Department
Downeast Community Partners
- Ellsworth, ME
- $16.27-18.72 per hour
- Permanent
- Full-time
- Performs supportive office duties to Division Director, Operations Manager, and Program Mangers.
- Inputs client data, services provided, and outcomes into agency data base (Empower).
- Prepares client files for eligibility, work orders, and inspections.
- Works directly with all agency division staff to determine eligibility for other division services.
- Maintains client wait lists for services.
- Notifies Program Manager of next available work to be completed.
- Maintains audit ready client files.
- Cross trains with other division Administrative Assistants to maintain efficiency of the division.
- Maintains accurate and up-to-date vendor list and supporting proof of insurances and Workers Compensation
- Implements and manages yearly vendor Request for Proposals and contracts for the division
- Reconcile and balance month Accounts Payable and Accounts Receivables
- Performs general bookkeeping including to, but not limited to, submitting billings, purchase orders, invoices, and receipts
- Oversees requisition of supplies and inventory for division programs
- Responds to inquiries from the public and other social service agencies
- Purchase office supplies for the building, review inventory, track orders, unpack.
- Maintain records and enter client data in HEAT software for Maine Housing.
- Obtain agency training as required by law and/or policy
- Associates degree or the equivalent in experience.
- 2-3 years experience in accounting/finance
- Must be able to pass background checks.